Abstract FAQ

Abstract Presentation at the congress

 

  • It is still possible to make corrections to an abstract prior to the submission deadline, even if it has already been submitted. The abstract can be saved, edited and revised online as many times as needed, until the submission period ends.

    After the submission period, corrections are no longer possible. If errors are discovered in the abstract after the deadline, you can either withdraw the abstract or – for minor errors – indicate the correction during presentation at the congress. Please note, changes will not be included in the published version of the abstract.

  • If the abstract is accepted, the author commits to present the work at Euroanaesthesia 2018.

    Accepted Abstract Presenters must register for the Congress before 29 March 2018! They can benefit from the Early Bird registration fee.

    If a presenter fails to register before 29 March 2018:

    • His/her abstract(s) will not be published in the e-supplement of the European Journal of Anaesthesiology and will be rejected for presentation at the Congress.
    • His/her abstract(s) will be withdrawn by the ESA and removed from all Euroanaesthesia 2018 related publications.

    View here the Congress registration fees applicable to abstract presenters.

  • The abstract submitter can login to the abstract platform through his/her MyESA account and select, in the authors section, another presenter for the abstract. The new presenter must be selected among the authors of the abstract.

    All mandatory information should be filled in as appropriate.

    The new presenter must pre-register for the Congress by 29 March 2018. If a change of presenter is requested after 29 March 2018, the new presenter will have to be registered for the congress before the change is possible.

    The original presenter is responsible for providing the new presenter with all information previously sent by ESA regarding the abstract.

    Please note that even if the presenter is changed, the order of the authors list will not be affected in any publication. It will be published as originally submitted.

  • If one of the co-authors is willing to present the abstract at the meeting, your registration can be transferred to him/her (for which an administrative fee will be charged: the standard rules about cancellations/refunds/name changes apply, with the understanding that the pre-registration of an abstract presenter must be finalised by 29 March 2018).

    Please contact abstracts@esahq.org to request a registration transfer and follow the procedure specified in the topic about changing the presenter.

  •  

    YES, but only if one of the co-authors pre-registers as presenter (see instructions about changing the presenter) before the pre-registration deadline (29 March 2018) and presents the abstract.

    If no one registers in time as presenter, your abstract will be withdrawn by the ESA and removed from all Euroanaesthesia-related publications (mobile app, abstract publication website(s) and Final Programme), and of course rejected for presentation at the congress itself.

    cancellations/refunds/name changes

     

  • Unfortunately, we cannot change your schedule. We try to avoid this from happening, but if a conflict occurs it can only be solved in the following way:

    • Find a co-author to present one of the abstracts for you.
    • At the congress, go to the poster row where your abstract will be presented and contact the chairperson of both sessions before the sessions start. Explain your conflict and ask to be the first to present in one session and last in the other. This way you can present both abstracts yourself.
  • All accepted abstracts will be published in their entirety as an e-supplement to the June 2018 edition of the European Journal of Anaesthesiology (EJA). They will also be made available online. Note that publication of the accepted abstract is dependent on pre-registration of the abstract presenter.

    If accepted for presentation at the congress, the abstract will be published as entered into the abstract submission programme. However, the editors reserve the right to edit any abstract that contains grammatical errors.

    The abstract book will be available here with the abstract books of the previous years.

  • If you have any questions regarding your abstract submission, please contact the ESA Secretariat via abstracts@esahq.org.

    When contacting the ESA Secretariat in relation to an abstract, please always mention the abstract reference and title.

    You will get an acknowledgement letter with a confirmation number via e-mail within 3 business days upon submission indicating the receipt of your abstract. If you do not receive an acknowledgement letter with confirmation number within 3 business days then you are responsible for contacting the ESA (abstracts@esahq.org) to obtain information.

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